As custodians of our cultural heritage, all cultural institutions bear an exceedingly heavy responsibility to our society. The objects entrusted to them are not only to be preserved but also academically archived in detail and then made available to the public. The necessary amount of detail is unprecedented. Consequently the relevant databases provide tools for managing an extremely high density of interconnected information.
Media data is playing an increasingly important role in this process. In the near future, the well-organised handling of media data will become vitally significant, and future success will only be possible with an effective workflow of media data.
The digital workflow process begins with the archiving of objects and metadata (recovery, digitising, and archiving of information sources). If well-planned, the complexity of the archiving process can be greatly minimised e.g. by using well thought-out data capture principles which are geared towards the data field catalogue of the database; by effective data acquisition and processing in preparation for transfer to the database; and with the aid of modern high performance digitisation technology.
The next step is to input the data, or rather to connect with the database. The most effective tools are offered by modern Digital Asset Management systems (DAM), which are usually advancements of former image databases and which – on the basis of their high usage rate in various industries – offer an excellent range of functions for inputting the widest variety of media data. The assets are made available in the shortest time possible in a well-organised and searchable format, and furthermore, through a connection with the classic museum and archive databases, they are retrievable at any time using the DAM system’s search functions.
With the appropriate configuration, the DAM system automatically saves the assets onto a secure central storage space so that the data is protected from external access and from loss.DAM systems also offer great advantages with regard to output. Whether from the museum database or the DAM system itself, assets selected for downloading or sending can be automatically delivered in the format required for its intended application. This applies to scaling to the correct file size, converting to the correct colour space and file format or cutting out a section. The DAM system can be configured so that one only has to click on the purpose for which the file is required, e.g. an image for a 20x30cm print or for a 13x18cm photo exposure, or for a web presentation etc. The necessary editing processes then run automatically on the server and the image file reaches the recipient in the desired format. It is no longer necessary to provide multiple file formats and sizes.
© 2017 CDS Gromke e.K.